An AML/CTF program is only as good as its records. Nagaris keeps a tamper-proof history of every AML action automatically, caches the provider reports you pay for, and gives you a place to store your own policy documents if you want everything under one roof.
Every AML profile has a Timeline tab showing the Audit Timeline — a chronological record of everything that happened on the session. Each entry shows the action, when it happened, who performed it (with their name and avatar) and the IP address it came from. Actions you'll see include:
Profile Created and Profile Updated
Onboarding Sent and Onboarding Submitted
Verification Initiated and Verification Completed — with the outcome (Approved, Declined, In Review), the provider, and any review flags such as a face-match issue
Screening Run — with the hit counts (No hits or a breakdown of PEP, sanctions and adverse media hits)
Screening Resolved — the hit name, its type, and the resolution it was given
Risk Assessed — the risk level and an ECDD required marker where it applied
ECDD Approved
Session Cancelled — with the reason you recorded, shown in quotes
KYB Requested, KYB Refreshed and UBO Refreshed — with the products fetched (ASIC extract type, Credit Report, UBO tier), the entity status, credit score, related parties added or updated, the ABN/ACN queried, and a Watchlist active marker
Business Monitoring Alert — raised when CreditorWatch monitoring detects a change on a business you've run KYB on
KYB Enabled
Before anything has happened the tab explains itself: No audit history yet. Activity such as onboarding, screening and risk assessments will appear here as they happen.
The profile's Overview also carries a Recent Activity card with the latest few entries and a View all link to the full Timeline (IP addresses are shown on the Timeline tab, not the compact card). On a contact's page, the verification timeline merges these AML events with verification email tracking, so one view answers what has this person been sent, and what did they do?
Sessions are never deleted. Cancelling a session keeps it on file with the cancellation date and reason, and starting a new session leaves earlier ones listed on the contact's or client's AML tab — Nagaris even reminds you: The current open session will stay on file for audit purposes.
Assessment history. Every saved risk assessment adds a row to the Assessment History on the Risk Assessment tab — assessor, level, ECDD marker, date and notes — so you can show how a rating changed over time.
Onboarding snapshots. The Client Onboarding card preserves what the client declared at the time, with a Declared on date, and flags any details that have since drifted from the current contact record.
Cached provider reports. KYB runs cache the Credit Report, ASIC Report and UBO Report PDFs on the profile, each with its report ID, so the evidence you relied on stays downloadable even after the entity's live data changes.
Manual decisions are attributed. Manually confirming an identity, declining a verification and resolving a screening hit all require a note, and store who decided and when.
You can store your AML/CTF program documents — your program document, risk methodology, training records and the like — in Nagaris if you'd like everything in one place. The Documents area (in the sidebar) provides folders, search and an upload facility for your firm's files. Documents must be enabled for your organisation — if you don't see it, contact support to turn it on for your firm. It's staff-only; client-portal users can't browse it.
Equally, many firms prefer to keep policy documents in their own document management system. Both approaches work — the AML evidence trail above is kept by Nagaris regardless, so do whatever suits your practice.
The Team page's AML Training column doubles as a training register — see the article on controlling access to AML features.
Because monitoring stays subscribed after a KYB run (even if you cancel the assessment), Business Monitoring Alert entries keep landing on the Timeline — check the profile's Timeline when reviewing a business client.
